Position Summary
- Responsible for identifying, recommending, and implementing organizational and operational process improvements, workflows, and automation opportunities for the Legal Department
- Train staff on software tools and other Legal Department technology solutions to support the Legal Department's operations
- Support General Counsel with respect to employee managerial functions and reimbursement and budget processes
- Train and supervise legal assistants and paralegals
- Manage legal projects at the request and direction of the General Counsel
- Other position-related tasks, as assigned
Responsibilities
SUPERVISORY RESPONSIBILITIES:
- Help to train, supervise, and review the work of legal assistants, paralegals and staff
- Manage payroll (time off requests and timesheet approval)
- Assign various responsibilities as needed
DUTIES AND RESPONSIBILITIES:
- Assess current legal operations capabilities and needs and propose and implement both short- and long-term strategies to improve operations that result in direct and meaningful impact
- Oversee, improve, and streamline contract management systems and ensure proper entry and execution of all contracts in accordance with SRF policies
- Take the lead in the implementation of process improvements and third-party tools to create and support a legal matter and task management system with an eye toward efficiency, compliance, and ease-of-use in alignment with various cross-functional teams.
- Assist in preparing the annual budget for the department and monitoring of the budget throughout the year
- Oversee and manage bill payment and expense reimbursement processes to ensure timely payments
- Assist General Counsel with recruitment and selection of department staff and attorneys
- Assist General Counsel with managing employee issues, time-off, and timecard processing, and other employee matters
- Train and supervise administrative staff, including legal assistants and paralegals
- Assist with legal compliance matters and complex paralegal functions as needed
- Assist with the intake of general legal requests and issues
- Assist with the Insurance, Contracts, Litigation and Planned Giving functions as needed
- Honor and maintain a strict level of confidentiality
- Responsible to follow SRF’s policies and established processes
- Other position-related tasks, as assigned
Requirements
- Five or more years of experience as a legal operations manager or lawyer, or 10 or more years of experience as a paralegal, including experience managing complex legal projects, functions, and tools
- Juris Doctorate, Bachelor’s degree, or paralegal certification from a program approved by the American Bar Association a plus
- Nonprofit corporate law and/or in-house legal department experience is a plus
- Proven experience in legal operations management or a similar role within a law firm or legal department
- Strong understanding of legal processes and procedures
- Ability to assess legal department needs, identify practical solutions, and implement legal projects management tools to effect measurable workflow improvements
- Demonstrated understanding of standard legal systems and technologies
- Excellent project management, organizational, communication, and interpersonal skills
- Strategic thinker with the ability to work autonomously but also collaborate effectively within and across departments and build consensus
- Professional ease in working collaboratively with Legal Department and other SRF departments
- Excellent communication skills and the ability to represent SRF adequately when dealing with the public
- The ability to function well in a multi-task environment
- Proficiency in Microsoft Office programs required; proficiency in legal matter or task management programs preferred
Additional Details
This is a full-time, salaried exempt position, Monday through Friday, 8:00 a.m. – 5:00 p.m. PST. Nevertheless, you must be able to work a flexible schedule based on workload and deadlines.
The position is hybrid (working from home with possible infrequent visits to SRF locations).
Local candidates only please. No reimbursement for relocation costs offered for this position.
The selected individual must satisfactorily complete our background investigation, and sign a non-disclosure agreement.
We offer a competitive benefits package that features a variety of insurance coverage choices including group medical, dental, life insurance, a retirement plan and much more. We also provide paid sick, vacation and holiday time.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Pay range: $72,000 - $90,000 per year, depending on skills, experience and education.
Please submit your resume to resumes@yogananda-srf.org. No phone calls please.